The Chief Information Officer (CIO) plays a crucial part in assisting with compliance within organisations. The IT department provides technology resources and skills that are needed by corporate compliance officers when conducting projects that assist in keeping their company in line with laws and regulations.
The problem is that compliance officers often have to rely on other departments such as IT or human resources to help with audits and accessibility to data, yet often there is no formal plan in place to ensure that compliance officers receive that help that they need. This leads to the accountability trap where compliance officers held accountable for how the organization deals with the fall-out from observance to rules, regulations and ethical standards, but lack the authority and resources to effectively ensure results. For companies that want to ensure that they remain on the right side of the law this could be the root of a major problem.
Recent high-profile data breaches have uncovered personal information belonging to millions of customers. These cases not only put customers at risk but they also created a legal minefield for the companies involved, with many of them being sued by their customers.
CIOs can assist compliance departments by ensuring that the data stored both on the server and on endpoint devices such as laptops are regularly backed up but also protected through encryption. A data protection and security software product such as Cibecs allows CIOs to centrally manage the backup and protection of endpoint data throughout an entire of an organisation regardless of size. The software ensures that the data on machines is encrypted so that it can’t be accessed by unauthorised users and also included remote wipe and revoke access functionalities. That can remove the encryption key from compromised devices as well as remotely remove the data from the device so that the data cannot be accessed or retrieved.
For compliance officers, this means that data is being protected pre-emptively so that the risk of a data breach is mitigated. Another benefit for compliance officers is that the backups make use of versioning which allows them to access any version of a backed up document at any point of time, allowing them to audit changes made to documents by users under investigation.
In terms of compliance CIOs can make a big impact through the use of software that protects data on user devices and monitors the continual protection rating of the entire pool of end-user devices in a business allowing them to more efficiently ensure the security of data but also to identify potential problem areas before they actually become a risk.
Download the PoPI compliance white paper here