Backup Corporate Email: How enterprises can effectively protect corporate email files

Corporate Email backup is a critical consideration for enterprises due to the often irreplaceable and confidential nature of PST files and the implications of losing this data.

Corporate email backup and the effective protection of business PST files is a vital consideration for IT and business owners to ensure corporate governance compliance and manage reputational & legal risks effectively. Emails are undeniably valuable for business and often contain confidential information. The ability to effectively and securely backup and recover business PSTs is an integral feature in an any enterprise PC data backup solution.

PST files

Most businesses use Microsoft Exchange but have mailbox quotas, resulting in corporate email on endpoint devices being stored as Microsoft Outlook Archive PST files. PST files are a challenge for most backup applications as PST files are typically large in size and users often have multiple files.

The Problem with Corporate Email Backup: PST files

  • It typically takes a long time to backup business user psts– and this impacts users during the data backup process
  • They are large files that change daily – this has an impact on bandwidth and storage and increases costs
  • They an be stored in non-standard locations on laptops and desktops making them typically difficult to locate and include for backup- wasting IT’s time
  • PSTs can be easily lost through accidental deletion, file corruption or viruses.

How do businesses backup corporate email effectively?

Automatically backup corporate email / business PST files

There are a number of features that ensure this often unprotected data is backed up and easily recoverable:

  • Microsoft Outlook integration optimizes the of multiple archive PST files resulting in fast and efficient backups.
  • Patch Backup technology and compression reducing the daily backup size by up to 99%.
  • Open File support through integration with Microsoft VSS allowsPST files to be backed up while Microsoft Outlook is open.
  • Shortcuts to auto detect location of PST files.
  • The ability to recover previous versions of a PST file.

We invite you to read our Case Study on how UTi won a legal dispute by recovering lost email with Cibecs

 

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